a. Type and purpose of event.

b. Date(s) and time(s) of event. If your event takes place at a time other than 8:00 a.m. - 4:30 p.m. Mon-Fri., you must arrange for a key to the building. It is the responsibility of the reserving party to maintain security of the building before and after regular CMRR business hours.

c. Anticipated number of attendees.

d. Contact person's name and contact information.

e. Name and contact information for person responsible for assisting with meeting attendees needs. You must provide a responsible person to remain on-site to assist participants with such needs as locations of rest rooms, telephones, and other campus facilities; photocopying needs; ground and air transportation arrangements; delivering messages, etc. Please notify your attendees that the CMRR staff is not affiliated with your meeting, and that their requests should be directed to the party whom you have designated as the on-site contact.

f. Room configuration. The CMRR auditorium is usually arranged in theater style seating with approximately 60 chairs. There are 35 additional chairs and 17 tables available in the storage closet. If your meeting requires additional chairs and/or tables, or a different room configuration from that left by prior CMRR use, submit a request for work, at your expense, to Physical Plant Services Special Events Set-Ups to schedule your arrangements prior to the event, and to return the room to the configuration specified by CMRR following the event.

g. Other campus services. (e.g. A/V services and/or equipment). The CMRR auditorium is set up with an overhead projector and built in screen. There is also a slide projector, podium, and lapel microphone available in the storage closet. You may arrange for use of any of these items. Other equipment needs should be arranged by you, at your expense, through the appropriate campus service departments.

h. Food and beverages. Refreshments may be set up in the lobby area, as food and beverages are not allowed in the auditorium. It is the responsibility of the reserving party to fully clean up following the event.